Football Debt Recovery

Berks & Bucks County FA operates a system to collect football debts on behalf of Affiliated Clubs, Affiliated Leagues and other Associations.

Under FA Regulations, football debts are defined as those costs where actual monies have been expanded arising directly from football activity and such would include:

  • Match Costs (e.g. match fees)
  • League Costs (e.g. repair to cups etc.)
  • Fines from discipline cases (cautions, dismissals, misconduct charges)
  • Playing expenses (e.g. pitch hire)

The following are not considered to be football debts:

  • Kit/ Equipment
  • Club subscriptions
  • Signing on fees
  • Internal Club fines (except for those imposed as a result of discipline cases)
  • Fund Raising schemes
  • End of season trip costs
Full details of the Football Debt Recovery Scheme can be found attached at the bottom of this page in the documents section. 

There are strict timelines and criteria under which football debts can be chased and Berks & Bucks County FA are unable to deal with any debts that do not conform with FA regulations. We therefore recommend that all Clubs familiarise themselves with the procedures, the key points of which are highlighted below:

Reasonable Steps
It is incumbent of the creditor (i.e. the club) to take reasonable steps to recover the debt before requesting Berks and Bucks FA to take action. Reasonable steps should include:
  • Writing to the player to inform him of the monies owed and keeping all records of such requests.
  • Not playing the player as soon as it becomes obvious that there is an issue with recovering monies.
Attached at the bottom of the page is a template letter that clubs may wish to use to inform player of monies owed.

Berks & Bucks County FA should be approached as soon as it is clear that here is a problem. In all cases this should be within 28 days of formal payment being requested and 112 days of the debt being incurred.  

Requesting Debt Recovery
When requesting Berks & Bucks County FA to assist with recovering a football debt from a player, the creditor must supply the following information:
  • Full Name, Date of Birth and last known address of the individual responsible for the debt
  • Evidence of the debt (e.g. discipline case references)
  • Evidence of the efforts and communications made by the Club to recover the assistance of Berks & Bucks County FA with debt recovery.

If you are in doubt or have any questions regarding the Football Debt Recovery process, please contact the Football Services team on: 01235 544890